Quotes and invoices
Clear documents, sent and followed up from your phone. Simple methods, concrete examples, and the details to check before confirming a record.
Guides in this topic · 33
Apps like Invoice Simple and Invoice2go: 5 invoice apps for your phone
Invoice caps, card fees and exports compared: Zoho Invoice, Wave, FreshBooks, Binome360, or switching between Invoice Simple and Invoice2go. Checked September 2026.
Updated 26 Sept 2026
Billing address: what it is and common mistakes
What a billing address means on an invoice and at checkout, how it differs from a shipping address, why card payments get declined, and mistakes to avoid.
Updated 25 Sept 2026
Business name vs legal name: what sole traders put on invoices
A sole trader’s legal name is their own name. How trading names, DBAs and trademarks work in the UK and US, and exactly what to write on your invoices.
Updated 25 Sept 2026
Credit notes: when and how to issue one (UK and US)
When to issue a credit note, what it must show, the UK VAT rules (14 days, genuine reduction, not for bad debts) and US credit memo practice, with an example.
Updated 25 Sept 2026
Deposit invoice: when to issue one and how to deduct it later
How a deposit invoice works, when UK VAT is due on a deposit, how US freelancers record advance payments, and how to deduct deposits on the final invoice.
Updated 25 Sept 2026
Expense reports: rules, receipts and a simple template
How expense reports work in the UK and US: HMRC exemptions and 2026 mileage rates, IRS accountable plans and the 2026 mileage rate, receipts, and a template.
Updated 25 Sept 2026
France’s e-invoicing reform explained for freelancers and small firms
Approved platforms, the e-invoicing directory, the 2026 and 2027 deadlines, and what changes if you freelance in France or sell to French companies from abroad.
Updated 25 Sept 2026
France’s versement libératoire, explained for English speakers
How the versement libératoire works for micro-entrepreneurs in France: income cap per tax share, 1%, 1.7% and 2.2% rates, 30 September deadline, examples.
Updated 25 Sept 2026
How freelancers report income: quarterly taxes and Self Assessment
US estimated tax dates and safe harbors, UK Self Assessment deadlines, payments on account and Making Tax Digital quarterly updates, with worked examples.
Updated 25 Sept 2026
How to follow up on a quote without being pushy (with templates)
When to follow up on a quote, how many times, and what to say: a 4-message schedule, email, text and phone templates, and how to answer “it’s too expensive”.
Updated 25 Sept 2026
How to write an invoice in French (or for a French client)
Invoicing a French client: whether it must be in French, the French invoice vocabulary, what their accounts team checks, reverse charge wording and a sample.
Updated 25 Sept 2026
Invoice examples explained: freelancer, contractor, shop
Four filled-in invoices explained line by line: a US freelancer, a UK contractor after a deposit, a sole trader without VAT and a shop with two VAT rates.
Updated 25 Sept 2026
Invoice numbering: rules, formats and examples (UK, US, EU)
How to number invoices: sequential and unique, formats that work, when separate series are allowed, and how to handle a cancelled invoice or credit note.
Updated 25 Sept 2026
Invoice payment terms: net 30, legal limits and what to write
What net 30, EOM and 2/10 net 30 mean, UK legal limits on payment terms, US rules for government and freelance work, and exact wording for your invoices.
Updated 26 Sept 2026
Invoicing software for freelancers: how to choose
What to check before picking invoicing software as a freelancer: numbering, required details, tax, Making Tax Digital, e-invoicing mandates, exports and real cost.
Updated 25 Sept 2026
Local business taxes for the self-employed: CFE and business rates
France’s CFE and England’s business rates for sole traders: who pays, 2026 figures, small business rate relief, working from home, deadlines, worked examples.
Updated 25 Sept 2026
Paid invoice: what “paid in full” means and how to mark it
How to mark an invoice as paid, what a receipted invoice must show, partial payments, UK cash-accounting rules and the “paid in full” cheque trap in the US.
Updated 25 Sept 2026
Photography invoice: what to include, with an example
How to invoice a photo shoot: the details every invoice needs, a separate usage licence line, copyright basics, VAT and sales tax, and an annotated example.
Updated 25 Sept 2026
Proof of payment letter: when you need one and how to write it
What a proof of payment letter is, how it differs from a receipt or paid invoice, what to include, and three templates: business, club dues and a paid-off loan.
Updated 25 Sept 2026
QuickBooks alternatives: 6 options for sole traders (2026)
Wave, Zoho Invoice, FreshBooks, Xero, FreeAgent or Binome360: prices checked in September 2026, Making Tax Digital status on HMRC's list, and how to leave QuickBooks.
Updated 25 Sept 2026
Quote vs invoice: which one to send, and when
Quote, estimate or invoice? What each one does, when to send it, how deposits fit in under UK VAT, and the mistakes that lead to disputes over price.
Updated 25 Sept 2026
Record-keeping for sole traders: sales and purchase records
What sales and purchase records a sole trader must keep under HMRC and IRS rules, the columns that matter, how long to keep them, and a filled-in example.
Updated 25 Sept 2026
The freelancer’s admin guide: invoicing, tax and records
Quotes, invoices, late payers, US estimated tax, UK Self Assessment, VAT, records and receipts: the whole admin side of freelancing on one page.
Updated 25 Sept 2026
VAT for sole traders and micro-businesses: thresholds explained
When a sole trader must register for VAT in the UK (£90,000) and France (€37,500 or €85,000), voluntary registration, the Flat Rate Scheme, cross-border sales.
Updated 25 Sept 2026
What must be on an invoice: required details in the US, UK and EU
The details an invoice legally needs in the UK (VAT and non-VAT), across the EU under the VAT Directive, and what’s expected in the US, with a checklist.
Updated 25 Sept 2026
How to chase an unpaid invoice: timeline, email templates and next steps
A 4-step timeline for chasing an unpaid invoice, four email templates, UK statutory interest and compensation, US freelancer laws and small claims options.
Updated 24 Sept 2026
Receipt template: how to write a payment receipt (free example)
What to put on a payment receipt, how it differs from an invoice, when US and UK law expects one, plus free cash, rent and deposit receipt templates.
Updated 24 Sept 2026
Invoicing as a sole trader or self-employed: what to include (US, UK, France)
What a self-employed invoice must show in the US, UK and France, from 1099-NEC and W-9 to the £90,000 VAT threshold and France’s EI rule, with three templates.
Updated 24 Sept 2026
E-invoicing mandates in 2026: France, the EU (ViDA) and what small businesses need to know
Which countries already require e-invoices, which start in 2027 and 2028, what ViDA changes in 2030, and what a small business should do now. Dates checked.
Updated 24 Sept 2026
Free invoice template: copy-paste, Word, Excel or PDF
Three free invoice templates to copy (services, a UK VAT sale, a US freelancer), Excel formulas for line totals and tax, and what every invoice must include.
Updated 24 Sept 2026
How to write a quote (estimate): free template and sending it from your phone
Quote vs estimate under UK and US rules, what to include, a free quote template to copy, deposits, and how to send and follow up a quote from your phone.
Updated 24 Sept 2026
How to write an invoice: what to include, a sample, and mistakes to avoid
What every invoice needs, a line-by-line sample, invoice numbering, payment terms and late payment rules in the UK, plus the mistakes that delay getting paid.
Updated 23 Sept 2026
Proforma invoice: what it is, when to use it, and how it differs from a quote
What a proforma invoice is for (exports, deposits, customs), what to include, the VAT and letter-of-credit rules, and how it differs from a quote.
Updated 23 Sept 2026
Say it once. Binome360 keeps the record.
A sentence, a voice note or a receipt photo: the assistant prepares the record in the right space, you confirm. 7 days free.